Hello! We have some exciting new Flowsana updates and company news.
We love hearing from you – our customers – and have implemented some new updates based on your requests.
- New employee – we’re growing!
- Task notifications
- Hashtag automation expansion
- More Dynamic Duration workflow options
- Automatic detection of projects and project changes
- Faster setup and processing of new workflows
- Create unique short IDs and short URL links for your Asana tasks
Meet our new Marketing and Operations Manager – Laura Star. Laura comes to Flowsana with experience in social media, marketing and operations. When she isn’t working, you can find her climbing mountains, playing ice hockey, or snuggling on the couch with her husband and two cats.
Notify people external to Asana of selected task changes
We’ve enhanced the rule action which sends an email notification. Previously you could only choose to notify existing Asana users (either the tasks’s assignee, its collaborators, or project members). Now you have the option to specify a text custom field in which you can place an email address, and Flowsana will send the notification to that address. This makes it easy to notify any email address of any number of changes that occur on a task.
This works great especially in conjunction with an Asana form. In the form’s setup, map to a custom field an email address that the form submitter enters, then use that custom field in an email notification rule. In this way, the form submitter (or whatever email address the person enters into the form field) can receive status notifications based on any rule condition(s) being triggered.
Send an incoming email to a specific project section
Flowsana’s Hashtag Automation has been enhanced to support the specification of a section; Flowsana will place the new task that’s created from the email into that section.
For example, including the following hashtags:
#Tue #New leads
will set the task’s due date to this coming Tuesday and place it in the “New Leads” section of the project.
Better handling of completed tasks in Dynamic Duration workflows
We’ve improved that way in which Dynamic Duration workflows handle completed tasks and also have given you more control over how you want them managed.
There are now two options available to you when creating a new Dynamic Duration workflow template: When completing a task, adjust its dependents and Keep completed dependent tasks fixed. You can read more about these options and how they work here in the Flowsana knowledge base.
Most changes to projects’ setup are now automatically updated in Flowsana
Previously any time you added a new project, or made changes to a project’s configuration (changing project name, sections, tags, etc.), you had to do a Flowsana “refresh” in order to get Flowsana to know about those additions or changes.
Now Flowsana automatically detects and records new projects, as well as almost all project changes (the one exception being custom fields; you’ll still need to refresh if you add or change the custom fields that are setup for a project).
Faster setup of new workflows
When adding a new workflow, we’ve improved the processing so that in almost all cases, you should no longer have much of a wait for it to be set up and active.
Unique task IDs and short URL links
Using Flowsana’s If-Then Rules and Variable Substitution capability, you can now create unique short IDs and unique short URL links for your Asana tasks.
Short Id – creates a short numeric ID that is unique within the task’s workspace/organization.
Short Link – creates a short URL that is unique and where the last number in the URL is the Short Id of the task.
You can read more about these options and how they work here in the Flowsana knowledge base.