How do Asana’s Rules compare to Flowsana’s Rules?


As you may know, Asana recently introduced an If-Then Rules capability. A number of users have asked how this functionality compares to Flowsana’s If-Then Rules. In response, here are some tables comparing Asana vs. Flowsana.

While Asana has a few triggers and actions that Flowsana does not have (yet!), you’ll see that overall Flowsana can handle almost all rule conditions and actions that Asana can, plus Flowsana provides a number of important capabilities that Asana does not, including, for example, support for tags and the ability to auto-create new Asana projects.

It’s also important to note that Flowsana’s If-Then Rules comprise only one of its five different types of workflow automation – Flowsana does much more than just If-Then Rules!

Rules Comparison - Conditions/Triggers

Condition/TriggerAsana PremiumAsana BusinessFlowsana
Task addedNoYESYES
Task put in a certain column/sectionLimitedYESYES
Task assigned (to any user)NoNoYES
Task assigned to a certain userNoYESYES
Task unassignedNoNoYES
Certain tag added to taskNoNoYES
Certain tag removed from taskNoNoYES
Task marked completeLimitedYESYES
Certain custom field set to a certain valueLimitedDropdown-list fields onlyYES
Task added to a certain other projectNoNoYES
Task marked as a MilestoneNoNoYES
Task name contains certain words or textNoNoYES
Due date changedNoYESNo
Comment addedNoYESNo
Attachment addedNoYESNo
Dependent task no longer waitingNoYESNo

Rules Comparison - Actions

ActionAsana PremiumAsana BusinessFlowsana
Add task to another projectNoYESYES
Move task to another projectNoNoYES
Move task to certain column/sectionLimitedYESYES
Assign task to a certain userNoYESYES
Unassign taskNoNoYES
Add certain tag to taskNoNoYES
Remove certain tag from taskNoNoYES
Mark task completeLimitedYESYES
Set a certain custom field to a certain valueLimitedDropdown-list fields onlyYES
Set task's due dateNoYESNo
Add followers to taskNoYESNo
Send an email notification to certain usersNoNoYES
Create a new project from a templateNoNoYES
Add subtasks from a templateNoNoYES
Move task's project to another teamNoNoYES
Archive task's projectNoNoYES

What does “Limited” mean in the Asana Premium column?

While the Asana Business-level subscription allows you to create your own custom rules (just as you do in Flowsana), the rules capability in Asana’s Premium-level subscription consists of a limited set of predefined rules that you can choose from. Specifically, here are the options you have in Asana Premium:

Asana Premium Predefined Rules

Task moved to a certain column/sectionMark task complete
Task moved to a certain column/sectionSet a certain custom field to a certain value
Certain custom field changed to a certain valueMark task complete
Certain custom field changed to a certain valueMove task to a certain column/section
Task marked completeSet a certain custom field to a certain value
Task marked completeMove task to a certain column/section